A data room gives directors and company secretaries a simple, secure place to access board papers, minutes and resolutions.

Board papers are often circulated by email, which makes it hard to know whether every director has the latest version. Finding papers from earlier meetings means searching through old emails.

Upload a revised paper and directors see the new version, while earlier versions stay in the history.

Numbered folders for each meeting or year make it simple to locate papers and minutes from previous meetings.

Share papers only with the directors and advisers who need them. Committee papers can be restricted to committee members.

Watermarks show each viewer's details, discouraging papers from being forwarded.

A company secretarial team can maintain board and committee papers for a client group in one place, organised by meeting.

Board materials can be shared with each joint venture partner, with access set for each party.

Investment committee materials can be shared securely with committee members ahead of each decision.

Explore the Data rooms collection on the knowledge base to create your first data room.

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