The Data Rooms Report in Legatics provides a detailed overview of all data room modules within your environment. This guide outlines the significance of the Data Rooms Report, its available data, and how to access and utilize it effectively.

Overview

Purpose

Adoption intelligence: Get the data you need to understand where adoption is working, and where it isn't. Use this data to create key performance indicators and dashboards in PowerBi to monitor your rollout strategy.
Feature utilisation: Evaluate what features in lists are gaining traction, then tailor training and support initiatives based on the adoption of specific functionalities.

Extract formats

JSON
CSV

Data available

CSV

Field	Explanation
data_room_ID	The unique ID for the data room
data_room_name	The name of the data room
data_room_state	State of the data room Active = not deleted and inside matter that is active Bin = inside matter that’s been binned Deleted = deleted from matter, or inside matter that has been deleted
data_room_matter_ID	The unique ID for the matter that stores the data room
data_room_matter_name	The name of the matter the data room is stored in
data_room_matter_type	Whether the matter the stores the data room is demo or live
data_room_matter_state	State of the matter that hosts the data room
data_room_matter_status	Status of the matter that hosts the data room
data_room_folder_count	Number of folders in the data room
data_room_documents_count	Number of documents in the data room
data_room_files_count	Number of files in the data room
data_room_files_size_mb	The total combined size of all files stored in the data room
data_room_created_at	The date/time the data room was created (UTC)
data_room_created_by_name	The name of the user who created the data room
data_room_created_by_email	The email of the user who created the data room
data_room_deleted_at	The date/time (UTC): the data room was deleted inside the matter; or the matter containing the data room was deleted (if the data room wasn’t deleted before the matter was deleted)
data_room_deleted_by_name	The name of the user who deleted: the data room; or the matter containing the data room (if the data room wasn’t deleted before the matter was deleted)
data_room_deleted_by_email	The email of the user who deleted: the data room; or the matter containing the data room (if the data room wasn’t deleted before the matter was deleted)
data_room_last_activity_at	The last time someone viewed the data room

JSON

Tip: The JSON has more data than the CSV

Details

Data	Explanation
ID	The unique ID that Legatics gives each data room
Name	The name given to the data room
State	State of the data room Active = not deleted and inside matter that is active Bin = inside matter that’s been binned Deleted = deleted from matter, or inside matter that has been deleted

Matter

Data	Explanation
ID	The unique ID for the matter that stores the data room
Name	The name of the matter the data room is stored in
Type	Whether the matter the stores the data room is demo or live
State	State of the matter that hosts the data room
Status	Status of the matter that hosts the data room

Items

Data	Explanation
Folders	Number of folders in the data room
Documents	Number of documents in the data room
Files	Number of document versions in the list
Size	The total combined size of all document versions stored in the list.

Activity

Data	Explanation
Created by	User who created the data room, including: Name Email ID
Created at	Date data room was created
Deleted by	User who deleted the data room, including: Name Email ID
Deleted at	Date data room was deleted
Last activity	The last time any user viewed the data room (UTC)

Data rooms report