🏛️ Columns are effectively data fields that you can add to your list. Unlike Word or Excel, you can have different types of columns, each with its own unique properties.
In this article
Column types available
Column | What it does |
Checkbox | Checkbox that can be used for simple ticking, or for approvals |
Comments | Allows you to add comments, which are stamped with the time/date and user who left the comment |
Date | Column that allows users to track and manage dates in their lists |
Files | Allow you to upload files to your list |
Free text | Stores data as free text! |
Status | Drop-down for you to set statuses for the rows in your list |
Responsibility | Allows users to track who is responsible for an item in their lists by assigning a role, organisation or user to it. Multiple assignees can be added in a single cell. |
Title column
You can specify any free-text column to be the "title column". Any text in a "title column" is used for:
The text in email notifications
Renaming files in the zip download
You can specify the title column when you create a free-text column
The title column can be changed by hovering over a free-text column, pressing the "gear" icon and pressing "Edit". To save the changes press 'Save'.
Editing columns
Resizing
Hover over the end of a column until you see a line appear.
Drag the line horizontally to size the column width as you wish.
✔️ Your Word downloads will scale in proportion to the size you give columns in Legatics. For example, if one column is 50% of the list, it will be 50% of the width of the Word page
Renaming
Hover over a column until you see the cog icon.
Click on the cog icon and then select 'edit'
In the pop-up, you can change the column name and description. By clicking on the 'Save' button you can save the changes.
Delete columns
1. Hover over the column you want to delete and click on the cog icon.
2. Press 'Delete'.
3. A modal will appear. Type "Delete column" to delete the column.
Date
Permissions
See our dedicated articles, which explain how to set and change permissions for your columns
Next steps
If you would like to learn more about how to manage your list features, please have a look at the help pages below:
If you have any questions about editing your list or require any further assistance, please get in touch with us at support@legatics.com.